CREATIVE EXPERIENCES
& COLLABORATION
POLICIES and professional conduct
Cancellation,
Rescheduling, Late Arrival,
and No-Show Policy
Photography productions often involve the coordination of multiple parties, including studio rentals, location permits, hair and makeup artists, assistants, models, stylists, and other vendors. Advance notice is required to allow these parties the opportunity to fill cancelled time slots, avoid unnecessary expenses, and accommodate other clients.
Many rental studios and locations also require a minimum of seventy-two (72) hours notice for cancellations, rescheduling, or date changes to avoid rental penalties and forfeited booking fees.
Client Cancellation
More than fourteen (14) days before the scheduled session: Deposit retained; any additional payments made beyond the deposit will be refunded.
Less than seven (7) days before the scheduled session: Deposit forfeited.
Less than seventy-two (72) hours before the scheduled session: Up to one hundred percent (100%) of the total session fee may be retained to cover lost booking opportunities, vendor commitments, rental fees, and production expenses.
Photographer Cancellation
If the Photographer must cancel due to illness, emergency, venue issues, unsafe conditions, travel disruptions, or circumstances beyond reasonable control, all payments received will either be refunded in full or applied to a mutually agreed rescheduled date.
Late Arrival Policy
Clients arriving late may reduce the amount of available shooting time. Sessions will not automatically be extended to accommodate late arrivals.
In addition, where the production schedule, studio booking, crew availability, or rental agreements permit an extension, a late fee of $150 per hour (or portion thereof) may be charged for any additional time required as a result of the Client's delay.
No-Show Policy
Failure to attend a scheduled session without prior notice, communication, or reasonable cause shall be considered a no-show.
In the event of a no-show:
The full session fee shall be immediately due and non-refundable.
All deposits and payments shall be forfeited.
The booking shall not be eligible for rescheduling, credit, or transfer to a future session.
The Photographer reserves the right to invoice any additional production, rental, travel, talent, or vendor costs incurred as a result of the no-show.
The Parties acknowledge that these policies exist to protect the time, resources, and commitments of all individuals involved in the production.
Weather and Location Conditions
Weather conditions may require rescheduling.
Overcast skies, wind, rain, extreme temperatures, or venue restrictions may impact the final images.
Schofield’s Sirens reserves the right to modify locations or shooting plans to maintain safety and image quality.
A mutually agreed reschedule date will be arranged whenever possible.
Force Majeure
Neither party shall be held liable for delays, cancellations, or inability to perform due to events beyond reasonable control, including but not limited to:
Severe weather
Natural disasters
Government restrictions
Venue closures
Transportation interruptions
Public emergencies
Both parties will make reasonable efforts to reschedule.
CLIENT SAFETY,
PROFESSIONALISM
AND CONTENT USAGE RIGHTS,
Social Media Usage and Credit Requirements
The Client/Model may share final edited images for personal use, social media promotion, convention appearances, portfolio use, cosplay promotion, creator platforms, and other approved purposes permitted under this Agreement.
The Client/Model agrees to:
Use only the final edited images delivered by the Photographer.
Not alter the images beyond reasonable cropping or resizing required for platform formatting.
Not apply additional filters, edits, retouching, AI enhancements, FaceTune adjustments, color grading, or other modifications without the Photographer's written consent.
Credit the Photographer whenever reasonably possible.
When sharing images on social media, the Client/Model agrees to include visible tags, mentions, collaborations, and/or story tags to:
@schofieldssirens
@joshschofieldphoto
where platform functionality permits.
The Parties acknowledge that proper credit helps support both the Photographer's business and the Model's professional portfolio by ensuring accurate attribution and visibility for the creative work.
Proof Gallery, Image Selection, and Final Delivery
Following receipt of final payment, the Photographer shall provide the Model with a curated proof gallery for image selection. The proof gallery is intended solely for the purpose of selecting final images and may contain watermarks, reduced resolution files, or other protective measures.
The Model may select their preferred images from the proof gallery up to the number included within their purchased package. Proof images are not licensed for publication, distribution, printing, sale, posting, or any other use.
Upon completion of the selection process, the Photographer will perform final retouching and deliver the selected images without watermarks. Only fully edited final images are approved for release, publication, printing, licensing, or commercial use.
Final edited images shall be delivered within fourteen (14) days of the Model submitting their completed image selections, unless otherwise agreed in writing.
The Photographer may also identify a reasonable number of favorite images from the session for portfolio, publication, website, marketing, and social media purposes. Any images selected by the Photographer for public release shall remain subject to the Model's approval where approval rights have been granted under this Agreement.
If image selections are not submitted within ninety (90) days of proof gallery delivery, the Photographer reserves the right to make final image selections on the Model's behalf and complete delivery accordingly.
Content Usage License
Upon receipt of full and final payment, the Photographer grants the Model a non-exclusive, worldwide license to use the final delivered images for personal, promotional, and commercial purposes.
Permitted uses include:
Social media and personal websites.
Portfolio and self-promotion.
Magazine and editorial submissions.
Brand collaborations and sponsorship opportunities.
Print sales and approved merchandise (Through Schofield's Sirens)
Subscription and creator platforms, including OnlyFans, Fansly, Tempted, Patreon (where permitted), and similar content platforms.
This license applies only to the final edited images delivered by the Photographer. Proof images, watermarked previews, raw files, screenshots, and unedited content are not included within this license and may not be published, distributed, sold, or otherwise used.
Copyright ownership of all images remains solely with the Photographer. The Model may not claim ownership of the images, resell the original files, distribute them as stock media, or grant exclusive rights to any third party without the Photographer's prior written consent.
Unless otherwise agreed in writing, the Model may monetize and commercially exploit the final delivered images through their personal brand, publications, memberships, subscriptions, promotional activities, and creator platforms without owing additional royalties to the Photographer.
Closed Set and Privacy
Protection Policy
Schofield's Sirens is committed to maintaining a safe, respectful, and private environment for all nude, topless, implied nude, boudoir, and artistic nude productions.
For any session involving topless or nude content, the production shall operate as a closed set. All non-essential personnel shall be required to leave the shooting area prior to the commencement of nude content. Studio doors shall remain closed and, where possible, windows shall be covered or blacked out to protect the Model's privacy and comfort.
Only the Model and Photographer shall be present during the capture of nude or topless content unless the Model specifically approves the presence of an essential crew member in advance.
To further protect privacy and reduce the risk of unauthorized distribution, behind-the-scenes photographers, videographers, content creators, guests, observers, and third-party media personnel are not permitted during nude or topless portions of a production unless expressly approved in writing by both the Photographer and Model prior to the session.
No unauthorized photographs, videos, screen recordings, phone captures, or behind-the-scenes content may be created during closed-set portions of the production.
This policy exists to protect the Model's privacy, prevent the release of unapproved content, minimize the risk of leaks, and ensure that only images intentionally selected and delivered through the agreed proofing and approval process may be published, distributed, or otherwise used.
Professional Integrity
and Bad-Faith Conduct Policy
Professional Conduct and Respectful Working Relationship
The Photographer is committed to maintaining a safe, respectful, professional, and comfortable working environment before, during, and after the production process. The Model/Client agrees to conduct themselves in a professional and courteous manner throughout all stages of the relationship, including pre-production communications, the photography session, image selection, editing, delivery, publication, and any subsequent business interactions.
Both parties agree to communicate concerns, disputes, revision requests, or misunderstandings in good faith and through direct communication before pursuing public criticism or third-party intervention.
Harassment, intimidation, threats, abusive language, discriminatory conduct, coercion, extortion, blackmail, or other unprofessional behavior directed toward the Photographer, Model, crew members, assistants, vendors, or affiliated parties shall constitute a material breach of this Agreement.
Neither party shall knowingly make false, misleading, defamatory, or malicious statements regarding the other party, their business, employees, contractors, reputation, services, or professional conduct. This provision shall not prohibit truthful statements, honest reviews, or disclosures required by law.
In the event of a material breach of this clause, the non-breaching party reserves the right to immediately terminate the working relationship, suspend future services, revoke any unpaid collaboration benefits or licenses granted under this Agreement, and pursue any remedies available under applicable law.
The parties acknowledge that maintaining mutual respect, professionalism, and good-faith communication is essential to a successful creative collaboration and agree to make reasonable efforts to resolve disputes privately and professionally whenever possible.
Professional Integrity and Bad-Faith Conduct Policy
Schofield’s Sirens was built on trust, professionalism, creative collaboration, and long-standing relationships with models, creators, brands, and production partners. Until recently, we have been fortunate to work with individuals who respected the time, effort, resources, and care that go into each production.
Following a rare bad-faith interaction, Schofield’s Sirens has implemented this policy to protect the business, its reputation, its creative work, and the safety of everyone involved.
Schofield’s Sirens does not tolerate malicious conduct, threats, harassment, intimidation, coercion, extortion, blackmail, false claims, defamatory statements, slander, reputational harm, or attempts to manipulate the company, its team, clients, models, brand partners, or collaborators.
All concerns, disputes, or misunderstandings must be communicated in good faith and handled through direct, professional communication. Public attacks, false accusations, threats of exposure, attempts to damage business relationships, or demands made under pressure or coercion may be treated as a serious breach of this Agreement.
If Schofield’s Sirens determines that a client, model, member, collaborator, or third party has acted with malicious intent or engaged in bad-faith conduct, Schofield’s Sirens reserves the right to:
Terminate the working relationship immediately.
Revoke access to galleries, deliverables, events, memberships, and future opportunities.
Remove the individual from casting consideration, Mission Board access, Sirens events, and future productions.
Suspend or revoke any unpaid collaboration benefits, promotional privileges, or usage licenses.
Preserve records, communications, screenshots, contracts, and other evidence.
Pursue legal remedies where necessary to protect the business, its reputation, its intellectual property, and its community.
This policy is not intended to prevent honest communication, lawful reporting, truthful reviews, or good-faith concerns. It exists to protect against malicious, false, threatening, or coercive conduct that places the company, its clients, models, collaborators, or creative work at risk.
Schofield’s Sirens remains committed to maintaining a respectful, safe, professional, and creative environment where everyone involved can work with confidence, clarity, and mutual respect.
Unpaid Collaboration Withdrawal and License Revocation
In the case of an unpaid or trade-for-portfolio ("TFP") collaboration, both parties acknowledge that the exchange of services, creative effort, production costs, and licensing rights constitutes valid consideration for participation.
Should the Model, after the completion of the shoot, withdraw from or materially breach the agreed terms of this collaboration, including but not limited to refusing previously agreed publication rights, commercial usage rights, release permissions, or licensing provisions, the Photographer may immediately terminate the collaboration.
Upon termination:
Any license granted to the Model to use, publish, distribute, monetize, sell, or otherwise exploit the images shall be immediately revoked.
The Model shall lose access to all proof galleries, download links, and delivery platforms.
The Photographer may remove any previously delivered images from online galleries or distribution systems.
The Model shall not be entitled to receive final edited images or future image deliveries.
The Model shall not be tagged, credited, or added as a collaborator on social media publications relating to the project.
The Model shall cease all future use, publication, distribution, sale, licensing, or monetization of any images created during the collaboration.
Additionally, the Photographer reserves the right to invoice the Model for reasonable production expenses incurred in reliance upon the collaboration, including but not limited to studio rentals, location permits, travel expenses, accommodations, prop purchases, wardrobe expenses, hair and makeup services, assistant fees, equipment rentals, and other documented project costs. Such amount shall be deemed a cancellation and production recovery fee and shall become payable within thirty (30) days of written notice.
The Photographer's ownership and copyright in all images shall remain unaffected by any termination of the collaboration.
KILL FEE
& REVOCATION POLICY
In the event that a scheduled photoshoot is canceled, or if a collaborator (including but not limited to models, partners, or event organizers) revokes permission to post, share, or use the collaboratively created content, the following kill fee shall apply:
1. Kill Fee Amount: $700 CAD
A kill fee equivalent to 50% of the total agreed-upon session fee shall be payable to the Photographer. This compensates for time, resources, and opportunity costs.
2. Timing of Revocation
• If revocation occurs prior to the shoot date, the kill fee shall be 50% or deposit will be forfeited if revocation occurs within 48 hours of shoot date.
• If revocation occurs after the shoot has taken place and content has been created, the kill fee shall be the remaining balance of the total session fee.
3. Scope of Kill Fee
The kill fee is due regardless of whether the content is ultimately published or not, and is intended to cover the Photographer’s time and expenses invested in the collaborative event.
4. Revocation Procedure
Revocation of posting or usage rights must be provided in writing and acknowledged by all parties. The kill fee becomes payable within 5 days of such written notice.
Production
Insurance
Schofield's Sirens affirms that it is fully insured for all production activities conducted in both Canada and the United States. This insurance coverage includes comprehensive liability protection of up to $2.5 million, ensuring the safety, security, and quality of all production processes.
This insurance coverage protects against potential risks such as theft, damage, and other liabilities, allowing the Production Company to operate in larger and more complex environments with confidence. This ensures that every area of the production is adequately protected, thereby maintaining a secure and professional working environment.